7 Ways Your Guest List Impacts Your Bottom Line

7 Ways Your Guest List Impacts Your Bottom Line

Photo by Photos From the Harty

There’s one thing that will impact nearly every aspect of your event budget and it’s something that people don’t think to make until it’s too late--your guest list.

While certain costs will be fixed, no matter the number of guests you have, there are many more costs that will vary depending on the number of guests you have. Below are the top 7 items that will vary in price relative to your guest list for a Bar or Bat Mitzvah, wedding or other milestone celebration.

  1. Food and Beverage
    A good host provides some sort of food and beverage for their guests. Catering costs usually eat up (pun intended!) about 50% of your budget, so this is the biggest area where higher numbers really impact the bottom line.

  2. Chairs and Tables
    All of those guests need a place to sit. Not all venues include these items, and sometimes the ones they do need an upgrade.

  3. Drinkware, Dinnerware and Flatware
    Depending on the type of meal you provide, you’ll need to eat it on something (a plate), with something (silverware) and have a drink to wash it down (glassware). The more people eating, the more glassware, china and silverware that is necessary.

  4. Tablecloths and Napkins
    For a seated meal, you’ll most likely need something to cover the table and for guests to wipe their hands and faces. The more guests you have, the more tables you’ll need to cover and more napkins you’ll need to have.

  5. Centerpieces
    Not only will the tables need to have a linen, but they’ll also need something to go in the center. It doesn’t have to be elaborate, but with 10 tables, costs multiply quickly.

  6. Favors
    Most of my clients give some sort of favor to their guests, either just the children or to adults and children. More guests mean more favors.

  7. Invitations
    One invitation is needed per couple or family, but the more couples and families, the more you’ll need.

As you can see, the more people you invite, the more of these items you’ll need and the more money you’ll spend. Be careful when making that guest list! It really does make a difference.

This is a guest post written by Brynne Magaziner. Brynne is the Owner and Chief Magic Maker of Pop Color Events, a boutique event planning firm specializing in Bar Mitzvah & Bat Mitzvah event planning in Washington DC, Maryland and Virginia.

Karen Gordon

Karen Gordon


Karen Gordon is the VP of Growth for Goodshuffle, an online marketplace for event rentals. She loves unique events, live entertainment, and puppies.

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